Tracking Hours for the APPIC Internship Application

Account Requirement: Individual (Doctoral Psychology)

As a doctoral psychology student, you are joining thousands of other students who are using Time2Track to track their clinical experiences. One of the reasons to track your hours is to prepare for the completion of the AAPI through APPIC to obtain a match for an internship. This article will explain a portion of the application.

Time2Track is designed to meet all requirements to complete the AAPI "Summary of Practicum Experience" section. You track your clinical experiences in Time2Track and Time2Track makes sure that your information matches the requirements for the AAPI. The AAPI View Report formats your data in the same way as the AAPI to make it quick and easy to complete the "Summary of Practicum Experience" portion of the application.

A few things to keep in mind:

Remember, you are tracking information that will be used to complete requirements of your doctoral program, apply for an internship, possibly through APPIC but possibly through some other organization and possibly to apply for licensure. APPIC and other organizations have settled on standards for certain types of data.


Treatment Settings 
These are the standard treatment settings that must be used in order to be ready to complete the AAPI. You will be able to create Custom Treatment Settings for your own use but they will need to be associated with one of the standard treatment settings for the AAPI.

Activity Types 
These are the standard activity types that are used on the AAPI. A few additional activity types have been added and will be mapped to the standard activities on the AAPI. Many times it may be difficult to know which activity type to use and each program may have different requirements so ask your DCT if you are unsure. You will also be able to create Custom Activity Types for your own use but they will need to be associated with one of the standard activity types for the AAPI.

You are entering hours or fractions of hours in Time2Track. .25 = 15 minutes, 1.5 = 1 1/2 hours or 90 minutes. APPIC recommends rounding each activity to the nearest 1/4 hour or 15 minutes (.25).

At some point in your training you will begin administering assessment instruments to your clients. Time2Track allows you to attach those assessments to an activity and will provide a report that will include all assessments you have logged in the system. This information will also be required to complete the AAPI.


Individual Clients 
You will be tracking clients in order to report demographic data on your application. It's important to know that the AAPI will be asking for the number of DIFFERENT individuals you have worked with by activity type and treatment settings. That means it's important to identify each individual in Time2Track. You can see more information about clients in another part of this forum.

In order to protect you, your program and your clients, Time2Track does not allow you to enter anything in an individuals record that could be used to identify them. We realize that this creates some extra work on your part to use codes to represent a client and the need to develop some method to know what code represent which client.

Group Clients 
The purpose of tracking groups is to report how many different groups you have worked with and also how many different individuals you have worked with. It is important that you manage your groups properly to have accurate and complete information. You are not tracking group attendance but how many different individuals attended your group.

When you create a group you should add all of the individuals that attended or have ever attended the group. You should never remove an individual from a group unless you are correcting a mistake and the individual never attended the group. Removing an individual would remove them from any demographic calculation in the future. New Group attendees should be simply added to the group. If the individual is already in your system then just add them to the group. If not you can add the individual and then add them to the group. You don't need to do anything if a group member doesn't attend a meeting. An individual is counted only one time regardless of how many times they attend a group. Remember, never remove an individual from a group.

Empty Groups 
You can create a  group that have no individuals. This is used for tracking hours for an activity involving a group and you don't need to track the individual demographics. On the AAPI this would add to your hours for groups and to the # of different groups totals.

These are treated like Groups but are tracked as separate demographic totals for reports and the AAPI.